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Administrative Assistant – Tulsa, OK (#14720)

Cherokee Nation Operational Solutions (CNOS) provides a complete line of medical equipment and supplies along with innovative office products and services to businesses and health care facilities throughout North America. Wholly owned by Cherokee Nation, Cherokee Nation Operational Solutions is part of the Cherokee Nation Businesses’ family of companies.

For more company information, visit our site at    

We are seeking an Administrative Assistant to provide full-time support to Southwestern’s Security Officer in relation to carrying out its mission and goals.

Administrative Assistant

Essential Duties and Responsibilities

  • Utilize services and software to request Background Investigations for federal employees and contractors.
  • Manage records of Background Investigations, access authorizations, and Personal Identity Verification (PIV) credential issuance in accordance with records management plans.
  • Complete access authorization process for federal employees and contractors.
  • Complete PIV credential issuance process for federal employees and contractors, including assisting personnel in filling out the correct paperwork to request a new PIV.
  • In coordination with the Security Officer and Division of Information Technology and Communications, ensure access credentials are entered correctly into the Physical Access Control Systems (PACS) in accordance with applicable DOE and NERC requirements.
  • Create and issue credentials to employees, ensuring all required paperwork is correctly completed and forwarded to the Security Officer for approval prior to issuance.
  • Ensure terminated employees, or lost or stolen credentials are removed within the specified time-frame and in accordance with applicable DOE and NERC requirements.
  • Maintain credential creation hardware.
  • As required, issue temporary badges to federal employees and contractors in accordance with policy.
  • Receive and maintain visitor logs from all Southwestern sites in accordance with records management plans.
  • As necessary, conduct new employee orientation for Physical and Personnel Security.
  • Complete access request forms, which are approved by federal lead.
  • Enter information into Foreign Access Central Tracking System (FACTS), as required.
  • Prepare audit responses from records for approval by federal lead.
  • Serve as alternate audit responder for CIP-004.
  • Prepare training from guidance provided by federal lead.
  • Coordinate training events for security and emergency management.
  • Coordinate response following security incidents, including gathering of witness statements, law enforcement reports and data on losses.
  • Assist in research and report preparation.
  • Assist in Continuity of Operations Planning (COOP) program development.
  • Assist in specification and/or statement of work preparation.
  • Assist in procurement coordination for security and emergency management.
  • Assist in Directive and policy development and review.
  • Assist the Security Officer in assuring that all applicable Security Plans and documentation are actionable and maintained in accordance with DOE and NERC requirements.
  • Data-entry for security assessments conducted by others.


Supervisory/Management Authority

  • No supervisory/management authority.


Education and/or Experience

  • Requires a minimum of a High School Diploma or equivalent and 3 years related experience.


Knowledge, Skills and Abilities

  • Maintain a close working relationship with co-workers, customers, vendors, and management.
  • Strong communication skills.
  • Must have a valid driver’s license.
  • Travel to Southwestern sites, as need, will be required


Work Environment

  • This position is primarily performed in a climate controlled office setting. Services are anticipated to be at a full-time level of effort, with scheduled work to be between Monday and Friday, excluding Federal holidays. A workstation and a desktop or laptop computer with docking station and monitor shall be provided at the Tulsa, Oklahoma, Headquarters Office.


With $400 million in annual revenue, 20% growth per year, approximately 950+ active contracts serving 60+ government agencies in 25 countries, 47 states, 2 territories and 2000+ employees, Cherokee Nation Businesses’ (CNB) group of Federal Contracting Section 8(a) companies is well positioned to deliver expertise needed to solve complex technical issues. Federal Solutions provides an array of services for 12 of the 15 cabinet-level departments and agencies – from applications and data services to cybersecurity and national defense.

Why consider Cherokee Nation and our Federal Solutions business? Here are some great resources highlighting what we do and compelling reasons for joining our team!

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at “” This email box is not for resumes or follow up on job applications.