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Administrative Assistant – Journeyman, Lakewood, CO, US ID#16363

Cherokee Nation Strategic Programs (CNSP) is a versatile, tribally owned 8(a), SDB providing solutions throughout the U.S. and overseas. CNSP has expertise in a wide range of technical disciplines, including global vulnerability assessment, information assurance, intelligence operations, program management and professional services with partners in Information Technology. CNSP is owned by Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. One-hundred percent of the company’s profits support future business investments and the well-being of the tribe’s citizens through health care, education and job creation, ensuring better lives for Cherokees today and tomorrow.

For more company information, visit our site at www.cherokee-cnsp.com

CNSP is looking for an Administrative Assistant-Journeymen to support the Department of Energy (DOE) Western Area Power Administration (WAPA) Headquarters in Lakewood, CO and support our team providing technical services to the Electric Power Training Center (EPTC) under this Technical Support Services contract.

Essential Duties and Responsibilities:

  • Provide guidance and support services to ensure the proper and efficient storage, transfer, retirement, and disposition of WAPA records, both physical and electronic. These services may include those related to:
    • Physical and electronic organization, storage, and protection while active, including identification, recall and retrieval from offsite active storage facilities or offline storage systems.
    • Removal of records from the retiring office to the inactive storage facilities or offline storage systems.
    • Performing inventory and box preparation services and transfer to a Federal Records Center (FRC).
    • Training for staff on records storage, transferring, retirement and disposition.
    • Evaluation of existing systems and the overall role, function, and management of the records storage facilities and development of recommendations for process improvement and increased efficiencies.
  • Provide task-level operational and project support to the WAPA EPTC program to ensure timely completion of projects and that they meet the business initiatives. These support task include but not limited to:
    • Program and project tracking from initiation through the close-out process, document and data uploads into internal and external systems, file organization, preparing and coordinating documentation.
    • Facilitate communication across operational groups, and ensure compliance with the defined process and/or implementation.
    • Participate on a collaborative cross-functional team to effectively support all phases of the projects to ensure successful completion.
    • Participate in, assist with and develop (as needed) training materials, policy guidance, business process guidance and other written documents and correspondence.
    • Create and manage POs and WOs as well as coordinate project invoicing, includes using MAXIMO and other similar financial and asset management software systems.
    • Assist with managing the development and implementation of projects/programs to meet business process initiatives, process improvement, program implementations, other strategies and objectives.
    • Assist with development of team strategy, forecasting, reporting, analysis, financial forecasting and administration as needed.
    • Compile technical, financial and other project data using various database programs for inclusion in reports, directives/policies, guidance, and presentation materials.
    • Will also coordinate activities such as meetings, arrangements, and travel between project manager, project leaders, designated WAPA employees, customers, and outside parties.
    • Provide and assist with planning, execution and management of the records management change management initiative utilizing industry best practices for change management.
    • Input EPTC purchase requisitions (PR) s, track all purchase requests.
    • Document and monitor office purchases and travel expenses.
    • Develop EPTC audio/visual interactive content under supervision of EPTC Manager

 

Supervisory/Management Authority:

  • This position may have supervisory or management authority when designated

Education and/or Experience:

  • Candidates must be US Citizens.
  • Candidates will undergo a US government federal background investigation and must be able to favorable pass a drug test.
  • A high school degree or equivalent is required and an associate degree is required.
  • BA/BS or MA/MS is highly desirable.
  • At least three (3) years of related work experience is required.
  • Knowledge of the mission, organization, structure and Sustentative programs of WAPA, Bureau of Reclamation, Corps of Engineers as well as other key customers.
  • Familiarity of the internal operations and goals of EPTC, and roles and responsibilities of the staff.
  • Knowledge of WAPA's financial management system, including account receivable and purchase request procedures and policies.
  • Ability to independently research, interpret and apply DOE, WAPA and EPTC policies, guidelines and procedures as relate to training, billing, and other EPTC business related issues.
  • Skill in use of automated hardware and software, including skill in use of Registration database for navigation, data entry, emailing, report generation and resetting.
  • Skill in analyzing course content and procuring reproduction of class training materials.
  • Skill in resolving financial discrepancies in account receivable payments.
  • Utilizing and applying computer software including Microsoft Office (Excel, Word, and PowerPoint).

Strong written and verbal communication skills.

 

 

Knowledge, Skills and Abilities

  • Knowledge of the mission, organization, structure and Sustentative programs of WAPA, Bureau of Reclamation, Corps of Engineers as well as other key customers.
  • Familiarity of the internal operations and goals of EPTC, and roles and responsibilities of the staff.
  • Knowledge of WAPA's financial management system, including account receivable and purchase request procedures and policies.
  • Ability to independently research, interpret and apply DOE, WAPA and EPTC policies, guidelines and procedures as relate to training, billing, and other EPTC business related issues.
  • Skill in use of automated hardware and software, including skill in use of Registration database for navigation, data entry, emailing, report generation and resetting.
  • Skill in analyzing course content and procuring reproduction of class training materials.
  • Skill in resolving financial discrepancies in account receivable payments.
  • Ability to deal with a variety of people in a professional and courteous manner in diversified situations.

 

Work Environment:

This position is primarily performed in a secured federal office setting, a controlled office environment as well as working outside in a job site diverse and changing weather environment.

With $400 million in annual revenue, 20% growth per year, approximately 950+ active contracts serving 60+ government agencies in 25 countries, 47 states, 2 territories and 2000+ employees, Cherokee Nation Businesses’ (CNB) group of Federal Contracting Section 8(a) companies is well positioned to deliver expertise needed to solve complex technical issues. Federal Solutions provides an array of services for 12 of the 15 cabinet-level departments and agencies – from applications and data services to cybersecurity and national defense.

Why consider Cherokee Nation and our Federal Solutions business? Here are some great resources highlighting what we do and compelling reasons for joining our team!

http://cherokeenationbusinesses.com/Pages/home.aspx

http://cherokeenationbusinesses.com/careers/Pages/home.aspx

http://cherokeenationbusinesses.com/federalSolutions/Pages/overview.aspx

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.