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Budget Analyst Washington, DC (ID#13192)

The purpose of this task order is to provide contractor personnel support services to assist the Financial Management Division (FMD), A/EX/FMD, and the Procurement Services Branch (PS) of A/EX/PAS/PS. FMD provides support to the Bureau of Administration (A Bureau) and to the Information Resource Management Bureau (IRM). PS is located in the A Bureau as well and it is responsible for providing procurement support to the A Bureau and to IRM. Contractor support for A/EX/FMD will support the Travel Team and provide budgetary and financial support services. For the A Bureau, FMD is responsible for formulating, presenting, auditing and executing the budget, performing both inter- and intra- bureau liaisons and counseling activities in connection with budget functions. For both the A and IRM Bureaus, FMD is responsible for managing the travel program, administering E2 Solutions, coordinating the issuance of overseas visas and diplomatic passports, and coordinating travel authorization and the travel voucher processes. The contractor support personnel provided to A/EX/PAS/PS will assist PS in procurement related actions. PS is responsible for support of the procurement portfolio and management of the credit card program for A Bureau. PS manages and responds to general service requests, including work orders, badging, copiers, data service requests, and parking. In addition, PS manages inventory and assets, attends to Visitor Authorization Requests (VAR), and conducts Contracting Officer Representative (COR) audits and assessment visits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Budget Analyst Roles and Responsibilities

 • Complete funding requests that fall within the established financial plans within 24 hours. Un-funded requests must be tracked daily until resolved. The contract employee shall ensure that all obligations are valid, obtain supporting documentation, and ensure that all internal controls are met.

• Maintain a complete record of obligated documents electronically in accordance with office procedures.

• Ensures that the cuff records balance with the Global Financial Management System (GFMS) for all assigned sub-allotments. This reconciliation must be conducted no less than once a week during the fiscal year and daily during the last month of the fiscal year. Reviews and resolves rejected/held documents in GMS on a weekly basis.

• Ensures that monthly reports are distributed to bureau offices by the 10th day of each month. Ensures that

  the obligated totals are updated in the Financial Plans monthly, or as requested by the supervisor and/or

  customer beginning the second quarter of the fiscal year.

• At end of the fiscal year, print final GFMS Status of Obligation reports, FundsTracker reports (by budget and by obligation), and update financial plans by Oct. 15th.

• Ensures that all invoices are routed to the designated CORs within 24 hours and follows up on potential         

  actions that need to be completed to meet the prompt payment deadline.

• Conducts review/research of prior year “status of obligations” to ensure all Unliquidated Obligations (ULOs) are valid and should remain in the books. Using the ULO checklist as a guide and working closely with the respective COR or Office Director, ensures that de-obligations are processed in a timely manner.

• Ensures that supporting documents requested by auditors are fully researched and complete for review before established due date.

• Complete or assist with special projects as assigned by the FMD Chief within specified deadline

EDUCATON AND EXPERIENCE

• Possess a college degree in accounting, finance, or business

• Possessing reliable and strong interpersonal skills is important

• Must be able to multi-task and be able to handle a number of customer accounts

• Excellent command of Excel and word processing

• A quick learner of budget software programs

• Some experience in accounting and budget needed

• Strong oral and written communication skills

WORK ENVIRONMENT

 Controlled climate office environment.

 

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We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement  | EEO Poster

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