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**ACTIVE SECRET SECURITY CLEARANCE REQUIRED**

SUMMARY

The Management Analyst III is to provide to professional and administrative support to the Executive Director's Central Programming Unit (OES/EX) and ensure the efficient day-to-day operations in the Office of Acquisition Management, to support the work of management and other staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

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  • Provides expert advice to the Global Change Team and other OES initiatives in support of overall program implementation of Economic Support Funds in targeted fiscal years
  •  Advises program offices with the development of Inter-Agency Agreements (IAAs), grants and cooperative agreements and voluntary contributions;
  • Serves as the focal point for pre-award through award closeout issues affecting and impacting Office of Global Change operations.
  • Review all procurement and amendment submissions for substance, conformance with instructions, completeness and compliance with federal regulations.
  • Drafts and reviews action memos, solicitation letters, congressional notifications, Notice of Funding Opportunities, Open Competition Exemptions, and other required documentation to ensure federal and OES requirements are met.
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  • Launches and coordinates Notice of Funding Opportunities in SAMS domestic and grants.gov ensuring federal regulation and program requirements are met;
  • Coordinates review panels ensuring transparency in the competition process, convenes, and facilitate panels for the review of proposals. Supports the program office by ensuring the panel minutes are accurate and that panel recommendations are captured in a decision memo approved by the Office Director.
  • Supports the Office Director for Finance and Programs that documentation involving Voluntary Contributions are complete and accurate and post award monitoring is in place as applicable.
  • Analyze and recommend changes in scope of work for grants, cooperative agreements and interagency agreement ensuring programs are sound and feasible before launching it in SAMS domestic for Grants Officer review.
  • Coordinates with the budget analyst in the generation of fiscal data and requisitions.
  • Participates with the grants officer and the Global change staff in kick-off meetings to orient new grantees to highlight roles and responsibilities in the administration of these grants and cooperative agreements.
  • Assists with budget coordination during the strategic planning processes affecting global change programs. Serves as the point of contact and source of information for program coordination and expert advice regarding strategic planning, funding allocation, and program implementation for the office of Global Change.
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  • Reviews amendment and provides recommendations to amendments and closeout requests to ensure sound management of implementation and administration of agreements.

Provide Fiscal and Report Monitoring:

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  • Monitors Global Change assistance budget spending status and quarterly projection of expenses;
  • Presentations on financial reconciliation to the Bureau to ensure understanding of bureau financial monitoring policy;
  • Monitors drawdown requests for funded projects and notifies Global change staff when grantees are delinquent in reporting;
  • Collaborates with the Global Financial Service Center and interagency partners to ensure accurate accounting of expenditures and funds disbursements.
  • Uses various databases to review actual spending status of climate change programs;
  • Updates various databases and directories, notifying the Global Change team of reporting compliance issues or upcoming grant expiration dates. Coordinates with CPU and Global Change staff to ensure proper close-out of expired awards.

Provides overall Monitoring and Coordination

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  • Serves as the point of contact and source of information for program coordination and expert advice regarding strategic planning, funding allocation, and program implementation for the Office of Global Change.
  • Maintains electronic and hard copies of all award files; Conducts assessment and oversight visits in coordination with Global Change Program staff to assess the quality of program design and implementation and that projects are meeting intended objectives with the appropriate performance measures.
  • Coordinates with Global Change staff and CPU in the formulation Climate Change evaluations.
  • Responds to data calls and information requests from internal Department of State stakeholders, USAID, 0MB, etc. on foreign assistance programs.
  • Alerts Program Offices of new federal regulations or new foreign assistance requirements
  • Maintains expert knowledge in the laws, regulations, policies, and methods of governing the administration and oversight and management of federal awards. Interprets regulation s and policies, assess impact on Bureau program activities, and provides recommendations to improve program design, monitoring and evaluation.
  • Spearheads the review on updates to federal regulations, bureau policies, and procedures and drafts templates and instructions to be used by Program Offices as well as internal to CPU.
  • Coordinates strategic planning exercises such as the annual Operational Plans and Performance Reports through the development of guidance documentation, fielding questions, reviewing and finalizing submissions.
  • Annual oversight meetings with bureau senior management to review the status of programming, lessons learned best practices and future planning.
  • Coordinates briefings on procurement with department senior managers and drafts talking points for office management.

EDUCATION AND EXPERIENCE

BS or BA in IT is preferred; a High School Diploma or equivalent is mandatory.

KNOWLEDGE, SKILLS AND ABILITIES

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  • Experience in program administration, operating procedures, oversight and monitoring.
  • Excellent written and oral communication skills in English to prepare and present analysis, to defend recommendations and proposals for supervisor's decision, and participate in meetings and discussions.
  • Excellent organizational skills and multitasking abilities.
  • Ability to work independently, with minimal supervision, and multi-task in a high volume, fastpace work environment.
  • Excellent ability to also have a flexible, teamoriented approach to work.
  • Excellent ability to build and maintain strong working relationships with colleagues.
  • Familiarity or direct experience in working for U.S. foreign affairs agencies and/or international organizations.
  • Familiarity or direct experience in managing grants/interagency agreements and voluntary contributions.
  • Demonstrated ability to develop professional working relationships with officers throughout the Department and with the foreign policy community.
  • Good computer, computer networks and data base skills.
  • Good facility with standard software, including the complete Microsoft Office Suite (Word, Excel, Access, PowerPoint, SharePoint) and an ability to learn and work with other software, as well as database applications.
  • Excellent recommendations.

WORK ENVIRONMENT

Work will be performed in a climate controlled office environment.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites

http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

  • you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.
  • Maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at“CNB.Compliance@cn-bus.com”. This email box is not for resumes or follow up on job applications.
  • For Pay Transparency Non Discrimination provision, please copy and paste the following link: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf