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Office Management Specialist (ID 14427) 
Washington DC

**Active Secret clearance required**

Cherokee Nation Mission Solutions (CNMS) is committed to delivering innovative solutions to solve its clients’ toughest problems, whether it be in the next state or around the world. CNMS utilizes the most qualified teams to support each client’s mission, providing responsive, strategic and innovative paths forward. CNMS makes it a priority to build personal, business relationships with each client and to consistently go above and beyond their expectations.

SUMMARY

The purpose of the task order is to provide four (4) professional service employees to provide administrative support to offices within the Bureau and Front Office Principals for 1 (base) year with 2 one year option periods. These positions will be managed by the Executive Office, and are rover positions to other offices when needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive incoming telephone calls and direct them to the appropriate staff members. Arrange for a back-up to receive calls in his/her absence

• Coordinate and prepare briefing materials and issue papers for Principals

• Arrange meetings and manage calendars for Principals

• Prepare documents, memos and reports

• Update program office SharePoint Bureau page and office directories as needed

• Order office supplies as needed

• Prepare documents to request diplomatic passports for staff members. Obtain Visas for travelers in a timely banner,either through the Passport Office or hand-carried

• Manage travel arrangements for domestic and overseas trips through E2 Solutions

• Manage time and attendance into the Departments electronic filing system (WEB TATEL)

• Provide logistical support, as needed, for conferences and meetings

• Reserve meeting rooms through the Departments Reserve!T

• Prepares work orders for services/supplies needed for the effective running of the office and coordinates these with   the General Services Officer

• Ensures pre-clearance for outside visitors, and escorts them into and out of the building

• Pick up and distribute WHA/EX mail from the mailroom

EDUCATION AND EXPERIENCE

• Knowledge of establishing travel arrangements via E2 Systems

• Working knowledge of State Department travel policies

• Excellent communications skills

• Proficient in Microsoft Office Suite software

WORK ENVIRONMENT

 Controlled climate office environment.

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.
For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision
We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.