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Office Management Specialist, Washington, DC, (ID#15323)

***Active SECRET Clearance required***

Cherokee Nation Mission Solutions (CNMS) is committed to delivering innovative solutions to solve its clients’ toughest problems, whether it be in the next state or around the world. CNMS utilizes the most qualified teams to support each client’s mission, providing responsive, strategic and innovative paths forward. CNMS makes it a priority to build personal, business relationships with each client and to consistently go above and beyond their expectations.

http://cherokeenationbusinesses.com/federalSolutions/Pages/busUnits.aspx

SUMMARY

Office Management Specialist provides office management support to WHA within the mission either as the sole support of the office, or in assistance to an Office Management Specialist.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following:

• Receive incoming telephone calls and direct them to the appropriate staff members. Arrange for a back-up to receive calls in his/her absence

• Coordinate and prepare briefing materials and issue papers for Principals

• Arrange meetings and manage calendars for Principals

• Prepare documents, memos and reports

• Update program office SharePoint Bureau page and office directories as needed

• Order office supplies as needed

• Prepare documents to request diplomatic passports for staff members. Obtain Visas for travelers in a timely manner, either through the Passport Office or hand-carried

• Manage travel arrangements for domestic and overseas trips through E2 Solutions

• Manage time and attendance into the Departments electronic filing system (WEB TATEL)

• Provide logistical support, as needed, for conferences and meetings

• Reserve meeting rooms through the Departments Reserve!T

• Prepares work orders for services/supplies needed for the effective running of the office and coordinates these with the General Services Officer

• Ensures pre-clearance for outside visitors, and escorts them into and out of the building

• Pick up and distribute WHA/EX mail from the mailroom

SUPERVISORY/MANAGEMENT AUTHORITY

No supervisory or management authority.

EDUCATION and/or EXPERIENCE

High school diploma and three (3) years of equivalent office management experience; OR a two-year college degree in Office Management, Business Administration, Computer Technology, Web Development or other related field together with two years of office management experience.

Active Secret Clearance Required

KNOWLEDGE, SKILLS AND ABILITIES

  • In-depth knowledge of Microsoft Office Suite is essential.
  • Must be able to organize routine data and maintain established procedures.
  • Must be able to work with all levels of personnel working in the Embassy and the general public and operate courteously and tactfully.

WORK ENVIRONMENT

Controlled climate office environment.

 

With $400 million in annual revenue, 20% growth per year, approximately 950+ active contracts serving 60+ government agencies in 25 countries, 47 states, 2 territories and 2000+ employees, Cherokee Nation Businesses’ (CNB) group of Federal Contracting Section 8(a) companies is well positioned to deliver expertise needed to solve complex technical issues. Federal Solutions provides an array of services for 12 of the 15 cabinet-level departments and agencies – from applications and data services to cybersecurity and national defense.

Why consider Cherokee Nation and our Federal Solutions business? Here are some great resources highlighting what we do and compelling reasons for joining our team!
http://cherokeenationbusinesses.com/Pages/home.aspx
http://cherokeenationbusinesses.com/careers/Pages/home.aspx
http://cherokeenationbusinesses.com/federalSolutions/Pages/overview.aspx

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.

 

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