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Office Management Specialist, Washington, DC, US ID#16698

**Secret Clearance is Required for this Position**

Cherokee Nation Mission Solutions (CNMS) is committed to delivering innovative solutions to solve its clients’ toughest problems, whether it be in the next state or around the world. CNMS utilizes the most qualified teams to support each client’s mission, providing responsive, strategic and innovative paths forward. CNMS makes it a priority to build personal, business relationships with each client and to consistently go above and beyond their expectations.For more company information, visit our site at www.cherokee-federal.com

Job Description:

Office Management Specialist provides office management support to WHA within the mission either as the sole support of the office, or in assistance to an Office Management Specialist.

Essential Duties and Responsibilities (Deliverables):

Includes the following (Other duties may be assigned):

  • Receive incoming telephone calls and direct them to the appropriate staff members.
  • Arrange for a back-up to receive calls in his/her absence

• Coordinate and prepare briefing materials and issue papers for Principals

• Arrange meetings and manage calendars for Principals

 • Prepare documents, memos and reports

• Update program office SharePoint Bureau page and office directories as needed

• Order office supplies as needed

• Prepare documents to request diplomatic passports for staff members. Obtain Visas for travelers in a timely manner, either through the Passport Office or hand-carried

• Manage travel arrangements for domestic and overseas trips through E2 Solutions

• Manage time and attendance into the Departments electronic filing system (WEB TATEL)

• Provide logistical support, as needed, for conferences and meetings

• Reserve meeting rooms through the Departments Reserve!T

• Prepares work orders for services/supplies needed for the effective running of the office and coordinates these with the General Services Officer

• Ensures pre-clearance for outside visitors, and escorts them into and out of the building

• Pick up and distribute WHA/EX mail from the mailroom

Supervisory/Management Authority:

No supervisory or management authority.

Education and/or Experience:

High school diploma and three (3) years of equivalent office management experience; OR a two-year college degree in Office Management, Business Administration, Computer Technology, Web Development or other related field together with two years of office management experience. Secret Clearance is required for this position.

Knowledge, Skills and Abilities:  

  • In-depth knowledge of Microsoft Office Suite is essential.
  • Must be able to organize routine data and maintain established procedures.
  • Must be able to work with all levels of personnel working in the Embassy and the general public and operate courteously and tactfully.

WORK ENVIRONMENT

Controlled climate office environment.

 

With $400 million in annual revenue, more than 3000 employees and nearly 1,000 federal projects for more than 60 government agencies in 26 countries, 50 states and 2 territories, Cherokee Nation Businesses’ (CNB) team of companies are well positioned to deliver the expertise needed to solve the world’s most pressing issues. Together, CNB’s companies provide an array of services — from applications and data services to cybersecurity and national defense — for 12 of the 15 Cabinet departments.

Why consider Cherokee Nation Businesses? The following links can help you learn more about what we do and the many great reasons to join our team!

http://cherokeenationbusinesses.com/Pages/home.aspx

http://cherokeenationbusinesses.com/careers/Pages/home.aspx

http://cherokeenationbusinesses.com/federalSolutions/Pages/overview.aspx

 

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster; https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

 

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision; https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2020 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.