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Office Management Specialist, Washington, DC, (ID#15167)


Cherokee Nation Mission Solutions
Cherokee Nation Mission Solutions (CNMS) is committed to delivering innovative solutions to solve its clients’ toughest problems, whether it be in the next state or around the world. CNMS utilizes the most qualified teams to support each client’s mission, providing responsive, strategic and innovative paths forward. CNMS makes it a priority to build personal, business relationships with each client and to consistently go above and beyond their expectations.

For more company information, visit our site at www.


Office Management Specialist provides office management support to any Department of State office/section within the mission either as the sole support of the office, or in assistance to an Office Management Specialist.


Includes the following:

  • Support the Management, Political, Economic, Regional Security and Public Affairs Sections, with sufficient experience in tracking and supporting meetings for senior officials and ambassadors, event invitations, courtesy calls, visitors, phone bills, preparations for meetings; arranges travel, processes expense vouchers, etc.
  • Prepare written materials, prepares briefing materials, drafts documents, facilitates agendas and follow-up from meetings, processes meeting notes, produces weekly activity reports (WARs), and reviews newsletters.
  • Processes information requests, facilitates required reports, support management staff, maintains databases on office and/or management issues, supports time and attendance reporting, maintains leave information, and supports temporary duty staff.
  • Support information technology and records, supports the message tracking system, supports travel systems, uses electronic cable system, supports the embassy’s website, maintains biographic data, maintains files, and supports through the use of other electronic record systems as needed.
  • Track office equipment maintenance, procures supplies, answers phone, distributes mail, etc.; receive and screens all incoming telephone calls and correspondence; type in final, letters, telegrams, memoranda.
  • Assemble data and draft certain mission and/or office reports.  Proofreads and edits all correspondence and materials to ensure proper format, accuracy and compliance with regulations; maintain and updates all mission and/or office lists and notices as required and may be called upon to take and transcribe notes; respond to inquiries and requests of a routine nature, or directs to responsible party for action.
  • Acts as the custodian of classified and unclassified office files, and maintains section reference library, as well as the office in- formation resource library; maintain office schedules and time and attendance records; monitor deadline dates for submission of reports and action related matter; receive and escorts visitors and maintenance personnel within section. Prepares invitations, applies knowledge of protocol in managing processes and events, e.g. preparing guest lists, invitations, and representation vouchers.
  • Control office supply stock and reorders as necessary and may be assigned additional duties and responsibilities as required of the job; assist other sections as needed.
  • Performs other job related duties as assigned.


No supervisory or management authority.



High school diploma and three (3) years of equivalent office management experience; OR a two-year college degree in Office Management, Business Administration, Computer Technology, Web Development or other related field together with two years of office management experience.



  • In-depth knowledge of Microsoft Office Suite is essential.
  • Must be able to organize routine data and maintain established procedures.
  • Must be able to work with all levels of personnel working in the Embassy and the general public and operate courteously and tactfully.


Significant exposure to physical injury may be prevalent. The area of performance is stressful and presents many levels of threat. Working conditions may be crowded, noisy, extremely hot and dusty.


With $400 million in annual revenue, 20% growth per year, approximately 950+ active contracts serving 60+ government agencies in 25 countries, 47 states, 2 territories and 2000+ employees, Cherokee Nation Businesses’ (CNB) group of Federal Contracting Section 8(a) companies is well positioned to deliver expertise needed to solve complex technical issues. Federal Solutions provides an array of services for 12 of the 15 cabinet-level departments and agencies – from applications and data services to cybersecurity and national defense.

Why consider Cherokee Nation and our Federal Solutions business? Here are some great resources highlighting what we do and compelling reasons for joining our team!


Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at “” This email box is not for resumes or follow up on job applications.