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Program Coordinator ID 14782 (Washington DC)

**Active SECRET clearance required**

SUMMARY

The Program Coordinator will provide support the financial management of Mission for the Near Eastern Affairs of the Department of State.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Directly support NEA/AC. Work closely with the Government Technical Manager (GTM) and/or the office director.
  • Support U.S. Government Direct Hires (USDH) in NEA/AC-managed programming.
  • Assist in program management as needed
  • Responsible for working with interagency officials on tracking and coordinating foreign assistance (and corresponding budget and programming issues) in the Middle East and North Africa (MENA) region.
  • Act as a liaison for the office to which he/she is assigned; communicate between NEA/AC and other department elements, including NEA desk officers, the bureau’s front office, and other department bureaus (including the Bureau of Foreign Assistance Resources (F) and other federal agencies, including the U.S. Agency for International Development. Coordinate NEA/AC functional processes on behalf of country coordinators, grants staff, planning/budget/evaluation staff, and country desks.
  • Maintain visibility on all relevant USG budgets, programs, and activities and offer timely options, recommendations, and information to carry out the projects assigned. Coordinate taskers and maintain tasker tracker – clearance requests, report timelines, etc – among NEA/AC offices.
  • Provide necessary support in development and management of country program inventories and the associated NEA/AC database, including core documents, budget and project information, and information and reports for internal/external audiences on assistance programming strategies, plans, budgets, and performance
  • Facilitate and serve as the point of contact for NEA/AC on information management; including the organization of country portfolio and budget data within the shared drive, SharePoint and online database systems, including, but not limited to Grant Solutions, Assistance Coordination Performance Reporting System (ACPRS), and NEA/AC inventory tracker.
  • Work closely with bureau planners to analyze and track foreign assistance budget documents, processes and, requirements (including operation plans, mission resource requests, and Congressional notifications) and support the development, evaluation, and revision of NEA’s strategy documents through management of working groups, source documentation, and taskers.
  • Synthesize complex budget information into presentation materials, including slides, tables, and graphs.
  • Formulate results-oriented methodologies for NEA/AC leadership to improve knowledge-based management systems.
  • Design and implement functional mapping products for foreign assistance programming throughout MENA region.
  • Develop and maintain contacts in other offices in order to facilitate communication.
  • Draft, revise, and/or track documents related to the area of assignment, arranges office clearances, transmits information and may obtain clearances on behalf of the Assistance Coordination Office.
  • Support NEA/AC in managing NEA foreign assistance activities, including processing the required paperwork for the programming/reprogramming of funds, including Congressional Notifications, internal department action memos, funding transfers.,
  • Review work products submitted to the immediate supervisor, the deputy assistant secretary and/or the director, Senior Advisor, or other senior personnel for completeness, compliance with formatting requirements and conformity to policy guidelines established by the Department's Executive Secretariat.
  • Research bilateral and multilateral foreign assistances initiatives, as directed by division chief or governing supervisor.
  • Assist in designated NEA/AC special projects, as directed by division chief or governing supervisor.
  • Provide technical knowledge management support to staff, including information technology (IT) support work for the office, such as serving as website administrator, resetting passwords, managing user/group permissions, and basic troubleshooting.
  • Deliverables:
    • Weekly Time and Attendance – the incumbent will provide employee time and attendance data to the GTM.
    • Weekly Update Reports – organize, edit, and send an NEA/AC material on a regular basis for internal and external consumption through appropriate channels.
    • Weekly and Monthly Reports, as needed by the GTM.

QUALIFICATIONS, CERTIFICATIONS, EXPERTISE REQUIRED

  • Minimum of one year of prior working experience within the Department of State, though a waiver could be made if other skills and qualification supersede this requirement.
  • Bachelor’s degree or Master’s degree in International Affairs, Middle Eastern Studies, or other relevant fields preferred.
  • Working knowledge of Department of State management procedures and regulations (both domestic and overseas) preferred.
  • Knowledge of policies and viewpoints of the Department of State as they relate to current foreign policy situations and projected bureau program activities
  • Knowledge of Department and NEA/AC foreign assistance policies.
  • Knowledge of internal NEA/AC databases and country inventories.
  • Knowledge of NEA/AC’s shared drive’s organizational structure, and a drive to enforce/improve upon the office’s file organization.
  • Working knowledge of government computer systems, classified and unclassified networks, office equipment, and administrative practices.
  • Advanced working knowledge of personal computers and software, including Microsoft Office applications (Word, Excel, Outlook, Access, PowerPoint, SharePoint), Adobe software, and other computer based programs.
  • Knowledge of State Department’s record management requirements and procedures.
  • Ability to work independently, remain calm under pressure and tight deadlines, and work well with others.
  • Ability to prioritize work based on organizational needs.
  • Strong computer and presentation skills (proficiency in databases).
  • Ability to utilize effective time management and organization (realistic goals, meeting deadlines).
  • High level of self-initiative
  • Possess sound judgment in cost management and controlling expenses.
  • Possess sound judgment in a politically sensitive environment.
  • Ability to effective communicate, both orally and in writing.
  • Ability to analyze and synthesize complex information and processes under tight deadlines timelines.
  • Must speak and write fluently in English.
  • Ability to handle classified and unclassified material.
  • Exhibit a high degree of tact and diplomacy

 

WORK ENVIRONMENT

  • Controlled climate office environment.
 

Cherokee Nation Mission Solutions (CNMS) is committed to delivering innovative solutions to solve its clients’ toughest problems, whether it be in the next state or around the world. CNMS utilizes the most qualified teams to support each client’s mission, providing responsive, strategic and innovative paths forward. CNMS makes it a priority to build personal, business relationships with each client and to consistently go above and beyond their expectations.

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites:
EEO Statement | EEO Poster

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.