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Cherokee Nation Mission Solutions provides support services and project support personnel to our Government and industry partners. Our highly skilled experts support and supplement the mission, expertise, and skill sets of our clients. Utilizing our customer-intimate approach, we partner with our clients to provide strategic solutions that maximize the use of human and financial resources to ensure that mission-critical projects are completed on time and within budget.

PROGRAM ASSISTANT WASHINGTON, DC (ID#13671)

The U.S. Department of State Bureau of South and Central Asia Affairs (SCA) deals with U.S. foreign policy and U.S. relations with the countries of Afghanistan, Bangladesh, Bhutan, India, Kazakhstan, Kyrgyzstan, Maldives, Nepal, Pakistan, Sri Lanka, Tajikistan, Turkmenistan, and Uzbekistan.

**Top Secret/SCI Security Clearance Required**

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following:

  • Receives, schedules, refers calls and visitors from the public, Department, and other agency personnel as appropriate. Handles scheduling and appointment requests on behalf of Post Management Officers (PMOs) and refers requests to appropriate staff or to correct office or official.
  • Schedules appointments for PMOs and makes commitments for them to attend meetings, luncheons, etc. Reserves rooms, sends appointment invitations and updates all parties when changes are necessary. Drafts and updates detailed consultation schedules for visitors and SCA customers, sharing the constantly-updated schedules with appropriate stakeholders.
  • Facilitates travel of SCA staff by coordinating passport and visa applications, travel authorizations, country clearance requests, travel vouchers, and other paperwork in support of PMOs’ temporary duty (TDY) travel to SCA posts. Maintains close professional/personal contacts with SCA desk officers in support order to facilitate urgent passport and visa requests.
  • Executes small projects, such as compilation of data or organization of large meetings/events. Independently completes project- or responsibility-related tasks seeking guidance when needed.
  • Develops and maintains personal contacts in other offices, including the desk officers of all SCA countries, in order to facilitate meeting management and problem-solving.
  • Prepares memoranda for senior Department officials in support of various management- and operations-related issues. Tracks and supports clearance of those memoranda as necessary. Coordinates with other parties as necessary to facilitate all lateral clearances required for memo approval.
  • Escorts visitors as necessary and assists in renewal of Department of State badges as needed.
  • Facilitates a smooth and warm welcome (introduction and onboarding) for new PMOs and other SCA staff who join the office, either temporarily or more permanently.
  • Asists EX by performing duties related to supply management and procurement.

Mail, Correspondence, and Reports:

  • Processes/reviews all incoming and outgoing letters, memos, and related correspondence.
  • Prepares reports, memoranda and other forms of written communication. Composes and edits letters, reports, and general office memoranda for publication/distribution on behalf of the seven SCA PMOs. Prepares public presentation outlines at the direction of supervisors and keeps presentations current; develops standard or one-of-a-kind letters in response to inquiries.
  • Has polished drafting skills to be able to quickly prepare draft e-mails, cables, notices, etc. from scratch.
  • At PMOs’ direction, drafts correspondence, cables, action memos, and appointment requests for ambassadors and other embassy leadership to meet with M and various supporting offices.
  • Maintains accurate email distribution lists for SCA Embassy Front Offices and Management Officers overseas, PMOs in EX, EX clearances, and taskers. Maintains accurate PMO-related rosters, organizational charts, tasks forces, and lists.
  • Coordinates PMO document-control management and archives on Sharepoint, shared drives, especially capturing signed M-memos from OnePaper and Everest.
  • At PMO direction, sends requests for information to various offices to include in issue papers and maintains up-to-date briefing books for outgoing Ambassadors, Deputy Chiefs of Mission, and Management Officers, including production and collation of hard copies. Assists PMOs in compiling and obtaining clearances for briefing materials for the interagency, seventh floor principals, the SCA Front Office, Congressional Delegations, the OIG, GAO, and other high-level visitors. Assists PMOs to research answers to specific bureau questions.
  • Represents the office and takes notes at in-person, telephonic, and video meetings, summarizing key points, identifying issues of particular interest to the office, and following up for clarification when needed.
  • Review monthly reports from post to analyze trends in management operations and budgets.
  • Maintains office files, electronic or hardcopy, as required.
  • Manages other task authorized by Government Task Manager that fall within the scope of this task order.
  • Performs other job related duties as required.

 

SUPERVISORY/MANAGEMENT AUTHORITY

N/A

EDUCATION and/or EXPERIENCE

  • Excellent oral and written communication skills. Is comfortable developing flawless and properly formatted draft and final documents. Is comfortable interacting with senior officials.
  • General knowledge of Department of State regional bureau management operations and processes.

KNOWLEDGE, SKILLS AND ABILITIES

  • Thorough knowledge of standard Microsoft Windows software suite, and related computer-based programs, including on classified and unclassified computer systems.
  • Ideally, the contractor would also have an interest in foreign affairs and the operations of the U.S. Government overseas.
  • Is detail-oriented and has a customer-focused approach.
  • Takes initiative, works proactively, engages with office mates and others to accomplish work requirements.
  • Possesses ability to work under pressure on tight or short deadline.

 

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please visit the following two sites:

http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, click here: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf