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Job Title: Records Technician ARU, Washington, DC, US ID#16246

CN3S provides personalized professional and support services to ensure our clients' success. Whether your program requires mission, IT, environmental or medical support, CN3S offers the best solutions to finish your job on time and within budget. CN3S has proven expertise in navigating the competitive and tribal 8(a) acquisition environments. This gives our clients more control over project scopes and budgets, streamlines the procurement process and alleviates acquisition delays.

http://cherokeenation3s.com/Pages/home.aspx

https://cherokee-federal.com/

***MUST BE ABLE TO OBTAIN A PUBLIC TRUST***

SUMMARY

Provide support to the USDOJ Civil Division’s records management of litigation case files. Provide records technician support for the creation, maintenance, tracking, and retirement of litigation case files.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following:

  • Create, receive, process, maintain, retrieve, and retire litigation and other case files.
  • Record information in logs and in automated tracking systems (CIMS) or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records; checking files in and checking them out; transferring files; retiring files; etc.).
  • Research CIMS, AMMS, and other information systems and finding aids to identify and locate case files.
  • Identify, organize, describe, code, and label record materials.
  • Interfile documents into files, refile sections, create new file sections physically and on CIMS, label files, and attach bar code labels to them; scan documents; create electronic file folders.
  • Retrieve files and process them for delivery to requestors.
  • Maintain files, including the removal of duplicate copies of records, the preparation of substitute NEWs and substitute closure forms when missing, the replacement of worn or improperly labeled folders, the redistribution of files on the shelves, etc.
  • Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, packaging, and otherwise processing them.
  • Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.
  • Receive, process, maintain, and retrieve litigation case files maintained in hard copy and/or electronic form.
  • Work directly with attorneys and litigation support staff to identify, categorize, and organize documents in official litigation case files.
  • Teach attorneys and litigating support staff to use CIMS and electronic information and record keeping systems to locate, review, and request specific case file sections.
  • Explain records maintenance and retrieval procedures to attorneys and litigation support staff and enforce adherence to those procedures, despite any user desires to the contrary.
  • Work independently to manage all aspects of the operation of an ARU.
  • Record information in logs and in automated tracking systems (CIMS) or other electronic information and record keeping systems concerning case files (e.g., adding, deleting, updating, modifying, and correcting records; checking files in and checking them out; conducting inventories; etc.).
  • Research the location and status of files, using AMMS, CIMS, and other records finding aids, to determine the nature of cases and to discover the location of case files.
  • Identify case file materials according to the nature of the documents and then describe them in AMMS, CIMS section descriptions or in other electronic information and record keeping systems.
  • Interfile loose documents into case files; refile sections; create new physical file sections and enter them on CIMS; label files; and attach bar code labels to the files; scan documents and save them to appropriate electronic folders; follow electronic file naming conventions.
  • Retrieve files and process them for delivery to requestors.
  • Maintain files, including removal of duplicate copies of records; preparation of substitute NEWs and substitute closure forms when missing; replacement of worn and mislabeled folders, etc.
  • Route case disposition/closure forms to the Case Closing Unit.
  • Pull, box, and inventory closed case files for shipment to the RMU.
  • Systematically shelf-read all files in the ARU, correcting problems and reporting findings; check electronic documents and files for accurate file names, descriptions, coding, file folder location, file content readability, and accuracy of other electronic fields.
  • Distribute evenly the files on the shelves of the ARU and ensure daily that all files are securely standing upright on the shelves.
  • Maintain the ARU in a clean, neat, well-organized condition at all times.
  • Receive and stamp hardcopy documents that have been scanned into electronic information and record keeping systems as received and deliver the hardcopy documents to attorneys and litigating support staff.
  • Operates digital image scanning equipment to capture images and generate associated OCR text.
  • Follows established scanning and quality control procedures in producing digital files in specified format for further processing.
  • May be required to prepare documents for scanning (including determining logical breaks and unitization of hard copy documents) by disassembling prior to scanning and reassembling afterward.
  • May be required to record file-level information and physical attachment information during the scanning process. 
  • Maintains scanning and task logs as well as equipment maintenance logs.
  • Performs other job related duties as required.

SUPERVISORY/MANAGEMENT AUTHORITY

No supervisory or management authority.

EDUCATION and/or EXPERIENCE

High school diploma and at least 1 year of college or 1 year of experience working with legal documents in a government or private law office. At least 6 months of on-the-job experience using a computer terminal.

KNOWLEDGE, SKILLS AND ABILITIES

  • Demonstrated ability to work independently, taking primary responsibility for the initiation, planning, and performance of routine duties and special efforts to improve the efficiency and effectiveness of operations.
  • Demonstrated ability to organize and accomplish work in an accurate, responsible, and professional manner.
  • Demonstrated ability to read, write, speak, hear, and understand English fluently and type proficiently.
  • Excellent hearing and oral communications skills.
  • A calm, tactful, professional demeanor for dealing with users who do not understand records procedures.
  • Ability to use a scanner and use electronic document management tools and software programs.
  • Able to set up and perform routine maintenance on image scanning and conversion equipment. 
  • Knowledge of filing procedures and techniques.
  • Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations.
  • A firm grasp of numerical, alphabetical, and chronological sequencing.

WORK ENVIRONMENT

This position is performed in a climate controlled office setting.  Some travel may be required.

 

With $400 million in annual revenue, 20% growth per year, approximately 950+ active contracts serving 60+ government agencies in 25 countries, 47 states, 2 territories and 2000+ employees, Cherokee Nation Businesses’ (CNB) group of Federal Contracting Section 8(a) companies is well positioned to deliver expertise needed to solve complex technical issues. Federal Solutions provides an array of services for 12 of the 15 cabinet-level departments and agencies – from applications and data services to cybersecurity and national defense.

Why consider Cherokee Nation and our Federal Solutions business? Here are some great resources highlighting what we do and compelling reasons for joining our team!

Careers

http://cherokeenationbusinesses.com/Pages/home.aspx

http://cherokeenationbusinesses.com/Pages/home.aspxhttp://cherokeenationbusinesses.com/federalSolutions/Pages/overview.aspx

Applicants selected may be subject to a U.S. Government security investigation and may need to meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision #LI-BB1

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