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Cherokee Nation Mission Solutions provides support services and project support personnel to our Government and industry partners. Our highly skilled experts support and supplement the mission, expertise, and skill sets of our clients. Utilizing our customer-intimate approach, we partner with our clients to provide strategic solutions that maximize the use of human and financial resources to ensure that mission-critical projects are completed on time and within budget.
Senior Administrative Assistant Denver, CO or Tulsa, OK (ID#13884)

**Spanish fluency is mandatory.** 

Under general supervision, provides experienced professional-level support for an international project including, meeting and event management support, calendar coordination, travel, financial monitoring, purchasing and special projects. As a member of the program management team, provides executive administrative support in a collaborative team environment. Interactions are at all levels of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides administrative support to the program management office.
  • Supports complex travel arrangements and in-country tracking
  • Supports property tracking and assets management with oversight from the Logistics and Compliance Manager
  • Creates power point presentations, documents and spreadsheets to support regular work and special projects
  • Proofreads documents and program materials
  • Conducts special research assignments to support new initiatives and projects
  • Provides executive administrative support in a collaborative team environment to include interactions at all levels across the organization
  • Works within accepted policies, procedures and practice
  • Communicates policies and procedures to relevant audience
  • Exercises discretion in the handling of confidential information
  • Coordinates purchase of office and event supplies
  • Contributes to operations budget development, monitoring and reporting Meeting And Project Support
  • Coordinates meetings
  • Coordinates and prepares presentation materials
  • Prepares meeting schedules and creates calendar events for meetings
  • Take notes, prepare meeting minutes and agendas, and distribute meeting minutes in English
  • Take notes, prepare meeting minutes and agendas, and distribute meeting minutes in Spanish
  • Provide quality review and proofreading of translated documentation (English to Spanish)
  • Support coordination of translation projects 

SUPERVISORY/MANAGEMENT AUTHORITY

This position will not have supervisory authority.

EDUCATION and/or EXPERIENCE

  • High school diploma or equivalent plus a minimum of four years of related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

  • Level 2/3 Spanish required
  • Level 2/3 English required
  • Advanced knowledge in word-processing, drafting and editing technical, administrative or complex documents, including graphics and formatting tables.
  • Advanced knowledge in Excel, including pivot table creation.
  • Advanced knowledge in collaboration software tools, such as Google applications.
  • Advanced skill in using computer equipment; proficiency in working in a networked computing environment; ability to learn new skills.
  • Advanced skill in making complex meeting arrangements.
  • Advanced skill in travel logistics, planning and procedures.
  • Good project management and organizational skills, including project plans and realistic timelines to allow for potential issues as they arise; routinely monitors & evaluates progress.
  • Ability to prepare technical, financial and administrative reports.
  • Excellent written and oral communication skills.
  • Proficient written English communication skills, including skill in drafting, editing and proofreading complex materials for grammar, spelling, punctuation and clarity.
  • Sensitivity and discretion in handling confidential information and documents.
  • Proficient in designing, structuring and maintaining complex filing systems, both electronic and hard copy.
  • Strong customer service skills and ability to anticipate and respond to organizational issues.
  • Ability to identify information sources for solving problems, anticipate organizational problems before they arise and respond appropriately.
  • Develops and suggests solutions to problems that arise.
  • Excellent interpersonal skills and teamwork including ability to work with diverse groups.
  • Skill in prioritizing workload, working independently and taking the initiative when working on projects within range of responsibility. Skill in multi-tasking.
  • Performs diverse office functions requiring independent decision making; dependable, consistent, careful attention to detail and in-depth interaction with a diverse staff of individuals.
  • Ability to appropriately identify and apply policies and procedures.

WORK ENVIRONMENT

Telecommuting acceptable. Domestic and International Travel required up to 25%.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites.

http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at“CNB.Compliance@cn-bus.com”. This email box is not for resumes or follow up on job applications.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf