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Cherokee Nation Mission Solutions provides support services and project support personnel to our Government and industry partners. Our highly skilled experts support and supplement the mission, expertise, and skill sets of our clients. Utilizing our customer-intimate approach, we partner with our clients to provide strategic solutions that maximize the use of human and financial resources to ensure that mission-critical projects are completed on time and within budget.

Sr. Administrative Assistant 

The purpose of this task order is to provide professional acquisition support to the Office of Acquisitions Management (AQM) to provide administrative services for the U.S. Department of State. The contractor shall furnish one Administrative Assistant to provide the services described herein in support of AQM’s daily operations.
**ACTIVE SECRET CLEARANCE REQUIRED**

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Direct phone inquiries to the appropriate staff members; schedule meetings
  • Reply to general information requests with the accurate information
  • Greet and escort clients/suppliers/visitors to the organization in a professional and friendly manner
  • Use Microsoft Office word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Sort/forward incoming mail, faxes, and courier deliveries for distribution to appropriate staff members
  • Prepares and sends outgoing faxes, mail, courier parcels and UPS packages
  • Codes, files and archives documents according to DOS established procedures
  • Update and ensure the accuracy of the organization's databases according to DOS established procedures
  • Back-up electronic files using DOS established procedures
  • Provide administrative support to management and other staff on specific Department programs/projects
  • Well-versed with use of office equipment, such as fax machines, scanners, videoconferencing systems and photocopiers.
  • Prepares and provides technical information, reports, documents, and other data as requested; Organizes and maintains accurate records of activities and projects.
  • Works independently or as part of a team to organize and complete detailed assignments with minimal direction.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, scanning.
  • Market research, price, and submit management approved orders for office supplies through GSA Advantage.
  • Schedules meetings and training in Conference Rooms for Division Director and staff.
  • Support staff in assigned project based work.
  • Provide Front desk backup assistance for Receptionist. Keep track and provide appropriate staff member with Freedom of Information Act (FOIA) Taskers for documents to be submitted to requestor.
  • Manage and submit Time and Attendance (T&A) for Direct Hire Employees utilizing the WebTatel system, verifies accuracy of timesheets /submit and maintain biweekly report to Payroll.
  • Prepare reports, memos, letters, and other documents, using word processing and spreadsheets.
  • Maintains Division Office personnel files, assist in the creation and maintains Employee Performance Appraisals in the Global Employment Management System (GEMS) for managers.
  • Prepare, request and submit travel arrangements and itinerary for Division Staff fir authorization within the E2 Solutions travel system. Prepares and submits eCountry Clearances. Prepares and submits memos for Visa Applications and Passports for staff traveling to a foreign country.
  • Update and maintain the Division phone directory and Emergency Drill list.
  • Assist Division Directors, Contract Specialists, Branch Chiefs with various assigned tasks
  • Research requisitions and contract numbers using GFMS Momentum Acquisitions to identify the assigned Contract Specialist or Contracting Officer.

EDUCATON AND EXPERIENCE

The contractor shall possess the following experience and qualifications:

  • 5 plus years increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management) as a skilled specialist.
  • Ability to learn and apply advance understanding of the organization and its functional policies and processes.
  • Excellent written and verbal communication skills.
  • Excellent data entry skills and be an excellent customer service provider.
  • Strong organizational and planning skills.
  • Proficiency in the use of MS Office computer programs for word processing, databases, spreadsheets, e-mail, and internet.
  • High School Diploma, BA/BS preferred. Post- secondary education in business, computers, or office management is an asset.
  • Active Secret clearance.

TRAVEL

This task order may require travel. All travel will be pre-approved with a request from the Contractor Employer to the COR for final approval. Funds must be available before travel commences. All travel will be in accordance with the Federal Travel Regulation.

WORK ENVIRONMENT

 Controlled climate office environment.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please visit the following two sites:

http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, click here: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf