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Job Title: Sr Ops Coordinator Intgrtd Biosurv / GEIS Operations Coordinator (ID#14790)
Location: Silver Spring, MD

SUMMARY

Cherokee Nation Strategic Programs (CNSP) is a versatile, tribally owned 8(a), SDB providing solutions throughout the U.S. and overseas. CNSP has expertise in a wide range of technical disciplines, including global vulnerability assessment, information assurance, intelligence operations, program management and professional services with partners in Information Technology. CNSP is owned by Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. One-hundred percent of the company’s profits support future business investments and the well-being of the tribe’s citizens through health care, education and job creation, ensuring better lives for Cherokees today and tomorrow.

For more company information, visit our website at www.cherokee-cnsp.com

 

PROGRAM OVERVIEW

The GEIS Operations Coordinator will support the Armed Forces Health Surveillance Branch (AFHSB) Global Emerging Infections Surveillance (GEIS) section through support to infectious disease surveillance and outbreak response via the global DoD laboratory network that provides early detection, prevention and response to infectious disease threats of military relevance.

 

The GEIS Operations Coordinator plays a central role in supporting all aspects of the GEIS Business Cycle and supports the GEIS Program Manager/Technical Lead in ensuring that all timelines and deliverables are well defined and tracked and all deadlines are met.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Overarching Operations Support

 

  • Serves as the POC for weekly and ad hoc GEIS staff meetings and quarterly GEIS partners’ calls and other meetings to include, but not limited to: scheduling, confirmation of presenters, preparation of agenda, meeting room/teleconference/web collaboration set up, advanced preparation of documents/meeting information for leadership, and meeting minute preparation.
  • Prepares and edits memorandum, letters, documents, and spreadsheets as requested by GEIS leadership using written and verbal communications (correct grammar, punctuation, and spelling); appropriate formats (e.g., organizational/DHA letterhead, DoD regulations, and/or AFHSB templates and forms); demonstrates proficiency in Microsoft Office (Word, Excel, and PowerPoint) and office equipment (fax, phone, computer, type writer, and copy machine).
  • Constructs and maintains the GEIS Section calendar.
  • Constructs and maintains all relevant distribution lists and databases as indicated by the staff.
  • Assists GEIS staff in the production and submission of presentations, abstracts and ad hoc reports, including routing through AFHSB and DHA approval processes.
  • Assists with GEIS task management and response, as requested and required, to include, but not limited to: distribution of request(s) to appropriate team member(s), collating responses from team members, and provision of consolidated response to Program Manager/Technical Lead for review.
  • Assists the GEIS Program Manager and Focus Area staff with the tracking and organization of annual proposals and recurring GEIS reports, ensuring that these proposals and reports are received in a timely matter;
  • Supports Program Manager/Technical Lead and Focus Area staff with the tracking of recurring reports, such as quarterly/bi-annual partner reports, ensuring that these reports are delivered in a timely manner and to the correct recipient(s);
  • Maintains the GEIS Slide Repository to make sure all GEIS slides are current and kept up-to-date

Travel Support

  • Coordinates GEIS travel arrangements with AFHSB HQ staff, including routing and tracking approvals and other necessary paperwork, preparing travel orders, and completing payment vouchers as well as arranging schedule of visits, notifying organizations and officials to be visited, arranging for local transportation, and facilitating trip book coordination among GEIS Focus Area Leads; will include scheduling transportation and hotel reservations through the Defense Travel System where necessary and coordinated with AFHSB HQ staff.

Technical Support

  • Serves as primary POC for management of the Proposal Management Information Solution (ProMIS) mailbox and user access, including respond to technical support emails and calls from ProMIS users; verify the accuracy and validity of their requests and help users resolve issues.
  • Assist the Program Manager with the management, requirements gathering, and development of ProMIS.

Strategy Support

  • Assists with the documentation and management of the annual GEIS business cycle

 

SUPERVISORY/MANAGEMENT AUTHORITY

 

  • No

 

EDUCATION and/or EXPERIENCE

 

  • Requires a Bachelor’s degree or equivalent work experience with a minimum of 6-10 years of related experience in project or administrative management
  • Operational military experience and/or familiarity with DHA, OJSS, and/or military service-specific public health leaders is preferred
  • Experience supporting senior level military leadership
  • Experience collaborating in a team environment and managing multiple tasks using organizational skills to prioritize them

 

KNOWLEDGE, SKILLS AND ABILITIES

 

  • Possess excellent organizational skills
  • Proficiency in Microsoft Word, Excel, Project, and PowerPoint
  • Excellent written oral and written communications skills
  • Team player and collaborates well with professionals
  • Public Trust required
  • Must be able to obtain a Secret clearance

 

WORK ENVIRONMENT

 

  • Climate-controlled office during normal business hours.

 

With $400 million in annual revenue, 20% growth per year, approximately 950+ active contracts serving 60+ government agencies in 25 countries, 47 states, 2 territories and 2000+ employees, Cherokee Nation Businesses’ (CNB) group of Federal Contracting Section 8(a) companies is well positioned to deliver expertise needed to solve complex technical issues. Federal Solutions provides an array of services for 12 of the 15 cabinet-level departments and agencies – from applications and data services to cybersecurity and national defense.

Why consider Cherokee Nation and our Federal Solutions business? Here are some great resources highlighting what we do and compelling reasons for joining our team!

http://cherokeenationbusinesses.com/Pages/home.aspx

http://cherokeenationbusinesses.com/careers/Pages/home.aspx

http://cherokeenationbusinesses.com/federalSolutions/Pages/overview.aspx

 

 

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster

 

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “CNB.Compliance@cn-bus.com” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

 

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at CNB.Compliance@cn-bus.com

 

This email box is not for resumes or follow up on job applications.

 

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