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Position Title: Workflow Task Manager                              

Location: San Antonio

Reports To: Program Manager

Job ID# 13292

 

SUMMARY

Overall responsibilities will be to support the Air Force client and contract support team. The Workflow Task Manager is expected to be detail oriented, self-directed, and able to work in a collaborative team environment.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assist with preparing and presenting the grant analysis results in a clear and concise manner
  • Manage workflow and Task Management Tool (TMT) tasks by receiving incoming packages or tasks, deciphering ownership, assigning tasks to action officers, and reviewing and processing through executive administrative staff to the appropriate offices.
  • Organize daily task listing with status for senior government client review and use.
  • Prepare and update status listing of all client organization tasks for senior government client information and presentation at client weekly staff meetings.
  • Use independent judgement and discretion while working with government client to clear legacy of overdue tasks and continue to monitor on a daily basis.
  • Provide administrative support to senior leadership, division leads, and efficiency teams in the form of scheduling, travel, event planning, and answering stakeholder inquires.
  • Participate in business process re-engineering for administrative processes and organizational transformation.
  • Work within the Advanced Distributed Learning System(ADLS) creating reports
  • Provide assistance with the AF Annual Training plan, Requests, authorizations, tracking and creating processes

 

SUPERVISORY/MANAGEMENT AUTHORITY

  • Manages multiple projects without having direct supervisory responsibilities.

 

EDUCATION and/or EXPERIENCE

Bachelor’s Degree

 

REQUIRED QUALIFICAITONS

  • Minimum of 2 years of related experience
  • Ability to work strict core hours
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and Adobe Acrobat Pro
  • Experience supporting US government clients
  • Experience as an executive assistant in a corporate environment
  • Experience with SharePoint applications
  • Excellent oral and written communication skills
  • Superior client interaction and problem solving skills

 

DESIRED QUALIFICAITONS

  • Active security clearance or recent NACI security investigation (e.g. within last five years)
  • Experience supporting DOD clients

 

SECURITY CLEARANCE REQUIREMENTS

  • Applicants selected will be subject to a U.S. Government security investigation at the Public Trust level