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Medical Record Technician, Lenexa, KS, US ID#17076

When your mission depends on quality health care, rely on a team who can deliver results. From cutting-edge analysis to optimized health programs, Cherokee Nation Healthcare Services (CNHS) can manage any size federal project. Federal clients who partner with CNHS improve their access to care, medical readiness and program efficiency. Wherever the mission takes you, CNHS delivers world-class solutions, on time and on budget. 


This is a full-time Medical Records technician position located in Lenexa, KS. This position provides non-clinical administrative support to the CNHS Kansas Army National Guard Case Management team.  This position maintains medical records of KS Army National Guard soldiers and assists with non-clinical case management in support of soldier individual medical readiness.


Medical Records Technician: Includes the following:

  • The medical record technician shall perform any of the following tasks in which they are assigned in the execution of medical and administration support:

  • Attend SRP events as determined by the needs of the state and individual units

  • Telephoning/Emailing Soldiers and Physician/Dental offices to obtain information as directed by the Case Manager

  • Provide dedicated assistance in support of medical Case Management

  • Obtain completed Release of Information Form from Soldiers.

  • Generate official memorandums IAW AR 25-50

  • Responsible for tracking medical status of ALL assigned Soldiers and maintaining accurate reports of all cases

  • Responsible for medical and administrative charting in eCase and MEDCHART

  • Provide maintenance and accountability of Soldier Service Treatment Records in accordance with Army Regulation (AR) 40-66.

  • Scan and upload Medical/Dental documents into the Health Readiness Record (HRR) program

  • Organize & File Medical/Dental documents into Soldiers’ hard copy Service Treatment Records.

  • Accurately index uploaded Medical/Dental documents

  • Process all STR requests to include active, and retired/discharged Soldiers as well as Interstate Transfers in a timely manner

  • Assist in scrubbing MEDPROS data/spreadsheets before SRPs to assist in early identification of non-deployable Soldiers

  • Review Order Logs and process accordingly when Soldier’s status changes

  • Organize and process Discharged STRs in Record Holding Area to include scanning, indexing and filing

  • Complete State Validation Rosters to verify accurate data processing of STRs

  • Maintain automated referrals indicated in MEDCHART

  • Perform data entry into MEDCHART or other military medical databases of Soldier’s administration and medical statuses.

  • Submit case processing, medical documentation, and profile concerns to military/contacted provider.

  • Follow the regulations and policies applicable to Individual Medical Readiness (IMR) and deployment, to include the AR 40-501 and other applicable guidance.

  • Ensure all medical documentation received from the Soldier, Medical Readiness NCO or physician office is received and placed in HRR, as well as the Soldier’s STR.

  • Ensure Records Manager or delegate is provided with all relevant Medical/Dental documentation.

  • Adhere to Health Insurance Portability and Accountability Act of 1996 (HIPAA standards and guidelines.

  • Log in eCase and MEDCHART any contact with SM (email, voice call, or personal interview.

  • Communicate with Medical Readiness NCO regarding determined medical status of Soldier.

  • Report Medical Readiness to the Commander or his/her designated representative.

  • Provide a weekly report on number of referrals initiated, active cases and closed cases.


This is a full-time position that reports to the Lenexa Lead Medical Records Technician and Program Manager.


Minimum of HS diploma – would prefer AA or AS degree.

Medical Office and/or medical records experience preferred. 

Knowledge of military medical records preferred. 

High proficiency with learning and using computer programs


Contractor employee should possess the following knowledge/skills:

  • Strong organizational skills

  • The ability to use Power Point, Excel, Word, Access, Outlook

  •  Operate a personal computer to input, store, retrieve and manipulate data for various reports as required by this PRS. Experience with computerized client management systems is preferred.

  • Ability to learn to use various software programs to maintain database files and prepare reports, including but not limited to the following ARNG web-based electronic data systems via MODS: Medically Non-Deployable (MND)/e-Profile, Medical Data Protection System (MEDPROS), MEDPROS Web Data Entry (MWDE), Soldier Patient Locator (SPL), Warrior Transition Report (WTR), DENCLASS, AVS, HRR, ePHA/MHA, eCase and other modules as applicable or as they become available.

  • Experience with the military, such as prior military service or military family member or military family volunteer, is highly desirable.

  • Demonstrates leadership qualities including professional verbal and written communication skills, flexibility to prioritize complex situations, and decision-making skills.


This is a full-time position that works under the Lead Lenexa, KS Medical Records Technician to assist the medical records and case management needs of the KS ARNG as needed in support of PHA(s) and or Army National Guard soldier medical readiness needs.  This position works closely with the Case Managers and other Administrative Specialists to meet the needs of the KS ARNG CM program.

About Cherokee Federal
Cherokee Federal – a division of Cherokee Nation Businesses – is a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. Our team of companies manages nearly 1,000 projects of all sizes across the construction, consulting, engineering and manufacturing, health, and technology portfolios.

Since 2012, the Cherokee Federal team of companies has won more than $5 billion in government contracts. Our 3,000+ employees work in 26 countries, 50 states and 2 U.S. territories.

Why choose Cherokee Federal? Visit our website and learn about the great reasons to join our team.


Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster   and

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision 

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2020 Request to View Affirmative Action Plan to the Compliance Administrator at “” This email box is not for resumes or follow up on job applications.