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Program Assistant, Washington, DC, US, ID# 17166
 

***THIS POSITION REQUIRES AN ACTIVE SECRET CLEARANCE***

Cherokee Nation Mission Solutions (CNMS) is committed to delivering innovative solutions to solve its clients’ toughest problems, whether it be in the next state or around the world. CNMS utilizes the most qualified teams to support each client’s mission, providing responsive, strategic and innovative paths forward. CNMS makes it a priority to build personal, business relationships with each client and to consistently go above and beyond their expectations.

For more company information, visit our site at

http://cherokeenationbusinesses.com/federalSolutions

https://cherokee-federal.com/

SUMMARY
The Assistant will provide administrative support to the J/TIP Office International Programs (IP) Section, the Senior Coordinator and Deputy Senior Coordinator for IP, and Grants Officer Representatives (GORs) as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • General Administrative Support for the IP Section.
  • Provides general assistance to the IP Section’s Senior Coordinator and Deputy Senior Coordinator.
  • Leads on drafting and clearing a variety of documents, including Action and Decision Memos, Funding Opportunity Notices, and Congressional Notifications.
  • Engages regularly with Department and interagency colleagues on the status of documents and clearances.
  • Schedules, organizes, and takes notes at roundtables for anti-trafficking stakeholders who participate in annual J/TIP Office regional programming strategies and review of proposals the office receive for grant funding.
  • Posts funding opportunities on websites and engage with applicants on matters related to their funding application.
  • Manages and track clearances on 23 Team documents.
  • Assists in the development and clearance of standard operating procedures (SOPs). Proofreads and standardizes all Team documents.
  • Takes meeting minutes and disseminates to appropriate Team members; attend meetings in place of IP Team members as needed and provides read-outs.
  •  Tracks and regularly distributes IP taskings.
  •  Leads on collecting data for various reports and data calls (e.g., annual Attorney General’s Report).
  • Monitors TIP Office’s intranet and internet website content as it relates to the IP Section and updates as needed.
  • Assists Team members with travel preparation as needed.
  • Maintains the IP Team Calendar and provides information as needed for other office calendars (e.g., the J/TIP Office Travel Calendar).
  • Acts as a back-up for Team members out on travel or leave.
  • Tracks and oversees proper file retention and destruction practices.
  • Coordinates with J/TIP Office Reports and Political Affairs, Public Engagement, and Resource Management and Planning personnel; and other Department of State and interagency colleagues to arrange planning meetings and consultations.
  • During the planning meetings, takes detailed meeting minutes and disseminates information to J/TIP Office IP Officers for development of regional funding strategies.
  • Circulates the draft regional programming strategy memoranda for clearances and tracks clearances.
  • Assists in budget tracking throughout the pre-award process, as needed.
  • Using the approved programming strategies, prepares funding solicitations/Request for Proposals, working closely with IP colleagues to incorporate edits.
  • Circulates solicitations for Department of State clearance and tracks clearances. Coordinates the publication of approved grant solicitations: Posts the solicitation on public websites; coordinates with J/TIP Office Public Engagement colleagues to post updated info regarding solicitations on the Office’s website and to send informational e-mail blasts to the public.
  • Acts as focal point for questions from applicants, feeding necessary questions to relevant Program Officers. Receives, logs in proposals, and saves in e-files (downloaded from public facing website); establishes master lists of proposals received by the deadline; leads on conducting a technical review of proposals, ensuring applicants meet technical requirements; communicates with applicants to acknowledge receipt of applications.
  • Sends out information (via email) on whether proposal was accepted or rejected.
  • Leads on all administrative matters in preparation for review panels (e.g., schedules panels).
  • Takes detailed meeting minutes and compiles panel review outcomes.
  • Assists in the preparation of proposal presentations to the Ambassador-at-Large to Monitor and Combat Trafficking in Persons, and other Front Office personnel (e.g., prepares spreadsheets with proposal scores and panel recommendations, proofreads recommendation materials prepared by IP Officers, and assembles presentation binders for TIP Office Front Office personnel).
  • Engages closely with TIP Office colleagues on the necessary steps to obtain foreign assistance resources, including a variety of Department and Congressionally-mandated processes (e.g., annually Operational Plans and Congressional Notifications).
  • Specially liaises with the IP colleagues and leads on drafting and clearing all Congressional Notifications.
  • Drafts new award cables; maintains and updates an internal database of key grant characteristics; completes general filing; and may retrieve quarterly progress reports and distribute them for Project Officer/GORs and Program Data Specialist review.
  • Communicates with grantees and program implementers on behalf of IP Project Officers/GORs, as needed.
  • May send reminders regarding progress report due dates, final reporting requirements as projects prepare to close, etc.
  •  Assists Project Officer/GORs to prepare for site visits and project monitoring and may join J/TIP Office colleagues on official travel.
  • Coordinates with relevant U.S. embassies, Department regional bureaus, and J/TIP Office IP and Reports and Political Affairs staff regarding T&TA requests, planning, and implementation.
  • Assists T&TA experts with travel preparation, project preparation, and other administrative needs as needed. And may join J/TIP Office colleagues on official travel.
  • Gathers quantitative programmatic data based on quarterly progress reports; final program reports.
  • Inputs common performance indicators and other data into internal database.
  •  Assists IP Team members as needed on data calls and requests for information.
  •  Reviews cables, Interagency Project Notifications, and TIP News Roundups for relevant information and disseminates summaries to appropriate Team members.
  • Assists with collecting information for evaluation of closed/ended grants

Supervisory/Management Authority:

None

EDUCATON AND EXPERIENCE

  • Ability to demonstrate excellent organizational, interpersonal, and analytical skills.
  • Demonstrated ability to provide excellent customer service.
  • Ability to use computer skill successfully.
  • Ability to communicate effectively both orally and in writing.
  • Ability to liaise effectively with other J/TIP Office and State Department bureaus and offices as well as external organizations.
  • Ability to use computer skills successfully.
  • Ability to perform administrative tasks in a timely way from start to finish.
  • Bachelor’s degree required.
  • 1 year or greater of experience related to human trafficking, criminal justice, rule of law, international affairs, or international grants management.

Work Environment:         

Controlled climate office environment

About Cherokee Federal
Cherokee Federal – a division of Cherokee Nation Businesses – is a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. Our team of companies manages nearly 1,000 projects of all sizes across the construction, consulting, engineering and manufacturing, health, and technology portfolios.

Since 2012, the Cherokee Federal team of companies has won more than $5 billion in government contracts. Our 3,000+ employees work in 26 countries, 50 states and 2 U.S. territories.

Why choose Cherokee Federal? Visit our website and learn about the great reasons to join our team.  cherokee-federal.com

 

Compliance

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster; https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf   and  https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision; https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf 

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2020 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.


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