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Security Office Administrative Assistant, Tulsa, OK, US ID# 17186

Cherokee Nation Operational Solutions (CNOS) provides a complete line of medical equipment and supplies along with innovative office products and services to businesses and health care facilities throughout North America. Wholly owned by Cherokee Nation, Cherokee Nation Operational Solutions is part of the Cherokee Nation Businesses’ family of companies.

For more company information, visit our site at    


To provide full-time support to Southwestern’s Security Officer in relation to carrying out its mission and goals.


    • Utilize services and software to request Background Investigations for federal employees and contractors.
    • Manage records of Background Investigations, access authorizations, and Personal Identity Verification (PIV) credential issuance in accordance with records management plans.
    • Complete access authorization process for federal employees and contractors.
    • Complete PIV credential issuance process for federal employees and contractors, including assisting personnel in filling out the correct paperwork to request a new PIV.
    • In coordination with the Security Officer and Division of Information Technology and Communications, ensure access credentials are entered correctly into the Physical Access Control Systems (PACS) in accordance with applicable DOE and NERC requirements.
    • Create and issue credentials to employees, ensuring all required paperwork is correctly completed and forwarded to the Security Officer for approval prior to issuance.
    • Ensure terminated employees, or lost or stolen credentials are removed within the specified time-frame and in accordance with applicable DOE and NERC requirements.
    • Maintain credential creation hardware.
    • As required, issue temporary badges to federal employees and contractors in accordance with policy.
    • Receive and maintain visitor logs from all Southwestern sites in accordance with records management plans.
    • As necessary, conduct new employee orientation for Physical and Personnel Security.
    • Complete access request forms, which are approved by federal lead.
    • Enter information into Foreign Access Central Tracking System (FACTS), as required.
    • Prepare audit responses from records for approval by federal lead.
    • Serve as alternate audit responder for CIP-004.
    • Prepare training from guidance provided by federal lead.
    • Coordinate training events for security and emergency management.
    • Coordinate response following security incidents, including gathering of witness statements, law enforcement reports and data on losses.
    • Assist in research and report preparation.
    • Assist in Continuity of Operations Planning (COOP) program development.
    • Assist in specification and/or statement of work preparation.
    • Assist in procurement coordination for security and emergency management.
    • Assist in Directive and policy development and review.
    • Assist the Security Officer in assuring that all applicable Security Plans and documentation are actionable and maintained in accordance with DOE and NERC requirements.
    • Data-entry for security assessments conducted by others.



No supervisory or management authority.


Requires a minimum of a High School Diploma or equivalent and 3 years related experience.


  • Maintain a close working relationship with co-workers, customers, vendors, and management.
  • Strong communication skills.
  • Must have a valid driver’s license.
  • Travel to Southwestern sites, as need, will be required



This position is primarily performed in a climate controlled office setting. Services are anticipated to be at a full-time level of effort, with scheduled work to be between Monday and Friday, excluding Federal holidays. A workstation and a desktop or laptop computer with docking station and monitor shall be provided at the Tulsa, Oklahoma, Headquarters Office.


About Cherokee Federal
Cherokee Federal – a division of Cherokee Nation Businesses – is a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. Our team of companies manages nearly 1,000 projects of all sizes across the construction, consulting, engineering and manufacturing, health, and technology portfolios.

Since 2012, the Cherokee Federal team of companies has won more than $5 billion in government contracts. Our 3,000+ employees work in 26 countries, 50 states and 2 U.S. territories.

Why choose Cherokee Federal? Visit our website and learn about the great reasons to join our team.

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster;   and

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision; 

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2020 Request to View Affirmative Action Plan to the Compliance Administrator at “” This email box is not for resumes or follow up on job applications.