Senior Management Analyst (Security Specialist) – Suffolk, VA, US ID#18277
Top Secret Clearance Required
Cherokee Nation Strategic Programs (CNSP) is seeking Sr. Management Analyst (Security Specialist, FVS) to support the efforts at the Joint Staff Security Office in support of Joint Staff Security Office Operations and Activities. Tasks include analytical, technical and administrative support to security program management for the Joint Staff in the security functional areas. The primary place of performance for this effort is Norfolk or Suffolk VA.
The JSSO-HR supports an operational environment that ranges from unclassified through the TS/SCI level. As a result, JSSO-HR requires a unique blend of highly flexible and multi-skilled personnel to support their mission. We are looking for talented individuals for future ongoing needs to assist the JSSO-HR on their mission. Here is what we require:
Essential Duties and Responsibilities (Deliverables):
Specialists must also have experience in using DoD Foreign Visit System (FVS), submitting, receiving and processing Visitor Access Requests (VARS) and PERMCERTS. Specialists must have the capability to produce policy documents including instructions, manuals, reports, and Standard Operating Procedures (SOPs), briefing and presentations.
Provide personnel security expertise to the JSSO-HR in application of National (Executive Orders), DOD, JS, and North Atlantic Treaty Organization (NATO) security policy, procedures, systems, and programs to ensure security eligibility of personnel for entry into facilities, assignment to sensitive positions, and access to sensitive and classified information.
- Assist the JSSO-HR with Personnel Security policy and procedures that align the JS with DOD Directives and Regulations. Provide functional expertise to the JSSO-HR.
- Support Personnel Security Program activities by reviewing new policies or changes to existing policies and providing recommendations, comments, and drafts of administrative security policies, procedures, and/or directives that support the JSSO-HR in development and implementation of higher level policies. Review JS policy on monthly basis and make recommendations for changes or improvements. Support JSSO-HR in development, implementation, and modification of Government-approved policies, procedures, and directives. Support Joint Staff personnel in implementing JS policies by responding to queries and providing procedural expertise.
- Support Personnel Security Division by processing packages for in-bound personnel, initiating e-QIP actions, preparing folders, verifying clearances, indoctrinating personnel for both collateral and SCI access, debriefing personnel when access is no longer required, running JPAS queries, entering information into JPAS, and other administrative actions necessary to complete in/out processing. Process nomination packages for in-bound personnel by preparing and maintaining personnel security folders, validating clearance eligibilities to ensure security investigations and adjudications are current, conduct security indoctrination, create or modify security database entries as necessary. Review as necessary new civilian hire packages by validating position description clearance eligibility requirement with current JPAS eligibility. Obtain copy of SF 86 as necessary, review for content, discuss issues of concern with Chief PERSEC and provide professional customer service. Load data into the Security Database for all owned, serviced, or visiting personnel as required.
- Resolve access eligibility issues when a visitor does not appear to have the requisite clearance and access to support a classified visit and administrative staff is unable to resolve an access issue.
- Assist the JSSO-HR with Special Security Office policy and procedures that align the JS with Intelligence Community Directives (ICDs) and Regulations. Develop recommendations for Government approval in accordance with the specifications above to update Joint Staff policies and procedures by performing the following tasks:
- Support SSO Program activities by reviewing new policies or changes to existing policies and providing recommendations, comments, and drafts of administrative security policies, procedures, and/or directives that support the JSSO-HR in development and implementation of higher level policies. Review JS policy on monthly basis and make recommendations for changes or improvements. Support JSSO-HR in development, implementation, and modification of Government approved policies, procedures, and directives. Support Joint Staff personnel in implementing JS policies by responding to queries and providing procedural expertise.
- Support SSO SCI support functions through processing of SCI visit and transfer-in-status requests; creating, sending, receiving and processing SCI messages; conducting SCI indoctrinations and out-briefs; providing support to subordinate JS elements maintaining SCI directives, manuals, and guidelines; updating SCIF SOPs and EAPs; and monitoring Intelligence Community Directives for changes and updates to JS policy and procedures, as well as assisting in maintenance of SCI administrative files for JS managed SCIFs in Hampton Roads. Should be familiar with current SCI directives, manuals, and guidelines.
- Support the JSSO-HR by conducting clearance verifications and processing badge requests for non-assigned military, civilian, and contractor personnel requiring access to the Joint Staff. Review and process security clearance verifications for JS personnel, ensuring all information is provided, passing security clearance and access to organizations via JPAS, secure message, or fax as appropriate. Process incoming PermCerts for military, civilian, and contractor personnel requiring access to the Joint Staff. Cancel PermCerts for departed military, civilian, and contractor personnel as required. Maintain and update the Security Database (SDB) as required and provide reports as required by the JSSO-HR.
- Manage SCI clearances for personnel in SCI status, process transfer-in-status requests, conduct SCI pre-screens, prepare documentation and read personnel into the SCI program. Maintain records in JPAS by adding and removing JPAS entries as necessary. Prepare paperwork and debrief personnel from the SCI program when access is no longer required. Make security database entries and other administrative actions necessary to complete in/out processing.
- Manage SCI clearances for personnel in SCI status, process transfer-in-status requests, conduct SCI pre-screens, prepare documentation and read personnel into the SCI program. Maintain records in JPAS by adding and removing JPAS entries as necessary. Prepare paperwork and debrief personnel from the SCI program when access is no longer required
- Assist with contractor SCI nomination packages by validating clearance eligibility and ensuring receipt of SF 86 as required. Prepare DD Form 1557 as required. Assist with contractor SCI nomination packages by validating clearance eligibility and ensuring receipt of SF 86 as required. Provide professional customer service.
- Send out SCI foreign travel briefs and documents when requested. Make foreign travel JPAS entries as necessary. Review foreign travel documents and report to the SSO or designee any unusual information provided in the documents.
- Provide recommendations and assistance as necessary in support of JSSO-HR SSO Inspection and Oversight processes.
- Develop and implement metrics to measure the effectiveness of the Joint Staff SSO Program using NIST Special Pub 800-80, Guide for Developing Performance Metrics for Information Security as a baseline. Research and identify Government, DoD, and Industry Best Practices applicable to the JS SSO Program and provide recommendations for implementation of those applicable to JS.
- Provide assistance and recommendations in support of JSSO-HR Personnel Security Inspection and Oversight processes.
- Support JSSO-HR customers by responding to queries, requests for assistance, and providing subject matter expertise.
- Provide professional, courteous, timely, and accurate responses to JS customers at all times.
- Develop and implement physical security, collateral security, SCI indoctrination, AT/FP, and annual security refresher training for employees and on-site contractors. It may be necessary to prepare briefings and training that is computer based or delivered in person to large and small audiences. Develop and provide other types of security briefings for specific audiences such as security representatives, technical personnel, etc. Create newsletters, handouts and brochures.
- Maintain security awareness library on JSSO-HR web page. Assist the JSSO-HR PHYSEC Officer with developing specialized training requirements for security personnel. Security training will be annotated in the Security Database and updated as necessary. Prepare supply orders for security awareness products or supplies needed in support of the office for approval by the Security Manager. Monthly reports will indicate the status of all training completed.
- Process incoming and outgoing visit requests, ensuring they are properly downloaded and properly annotated in the SDB; determine personnel eligibility for and issue EACS ID badges to permanently assigned personnel; issue access badges to appropriately cleared visitors; collect and inventory access badges. Coordinate special security requirements such as badge and escort requirements for numerous VIP visits and large numbers of visitors during conferences and exercises. Issue badges to eligible personnel and visitors; ensuring badge retrieval and accountability upon check out of JS or completion of event. Prepare monthly expired contractor visit request reports, prepare monthly expired EACS contractor badge/database reports and monitor contract expiration dates to ensure consistency of information.
- Provide information security expertise to the JSSO-HR in application of DOD, JS, and NATO security policy, procedures, systems, and programs to ensure the security of Controlled Unclassified Information (CUI) and Classified Military Information (CMI). Provide technical security expertise to support events and exercises.
- Prepare, perform and analyze periodic self-inspections, surveys or audits to identify security deficiencies and make recommendations to correct deficiencies.
- Identify the need for security classification guidance required for protection of national security information (NSI). If a security classification guide needs to be developed in support of a command project or events, provide expert classification guidance policy to the cognizant subject matter expert for development of a security classification guide. Analyze proposed guidance and provide assistance to the author throughout the entire development process. Ensure the proper authority approves the guide and disseminate the guide in accordance with DOD and JS policy.
- Provide expert security classification and controlled unclassified marking guidance to employees. Analyze products for proper application of markings based on requests for guidance from employees.
- Ensure proper procedures are in place for dissemination, control and storage of classified and controlled unclassified information (CUI), SCI, and foreign government information. Ensure special handling and safeguarding requirements are provided to individuals who are briefed on NATO and other special accesses when needed. Assist with security violation reporting and inquiries processes as required.
- Participate in event and exercise planning meetings and identify security requirements that must be considered by event sponsors. Coordinate and analyze event specific security procedures, documentation (such as SOPs for events), and security classification guidance needed for events. Provide tailored security briefings to planners or event participants as needed. Establish and provide procedures for addressing a security incident occurring during an event.
- Develop and implement collateral and SCI Indoctrination and annual security refresher training for employees and on-site contractors. It may be necessary to prepare briefings and training that is computer based or delivered in person to large and small audiences. Develop and provide other types of security briefings for specific audiences such as security representatives, technical personnel, etc. Create newsletters, handouts and brochures. Maintain security awareness library on JSSO-HR web page. Assist Security Training Officer with developing specialized training requirements for security personnel.
- Prepare, disseminate and maintain Security Assistant designation letters. Prepare related reports as required.
- Type Defense Courier Cards as necessary. Provide monthly report on number of Courier Cards typed.
Create and/or coordinate taskers initiated by the JSSO-HR, follow-up with respective JS elements for JSSO-HR, initiated taskers, and monitoring internal work flow for completion of externally assigned taskers.
- Maintain on-line and physical library of DOD directives, memorandums, instructions and other correspondence governing JSSO-HR functions in accordance with DOD and JS directives and regulations. Serve as alternate JSSO-HR records officer.
- Prepare routine JSSO-HR correspondence for Security Manager or other signatures as required and finalize correspondence so that it conforms to JSSO-HR correspondence instructions.
- Process incoming and outgoing visit requests and prepare monthly expired contractor visit request reports.
- Prepare supply orders for security awareness products or supplies needed in support of the office for approval by the Security Manager.
- Validate letters of designation, prepare updated Security Assistant/Top Secret Control Officer/Key Control Officer reports and Security Assistant Designation reports and post to database or security management web page, as appropriate.
- Coordinate special training events given by external sources, e.g., DSS, International Security Programs Office, etc.
- Provide daily customer support as required.
- Track JSSO-HR Action Plans as required. Action Plan to be updated weekly.
- Generate security incident reports using the Joint Staff security database when incident details are provided.
This position does not have supervisory/management responsibility
Education and/or Experience:
High School or 3-5 years of related experience
Knowledge, Skills and Abilities:
- Possess the knowledge, skills, and abilities that enable full successful accomplishment of PWS Tasks
- Knowledge and expertise in Microsoft (MS) Outlook, MS Word, MS Excel, MS PowerPoint and MS Office Publisher
- Must have Visitor Control and Electronic Access Control System (EACS) experience
- Shall be fluent in the English language and have the ability to read, write, and comprehend technical documentation
- Possess thorough knowledge and demonstrated expertise in using computer software in their respective jobs/positions
- Individuals must possess excellent organizational/communications skills and ability to effectively interact with staff at all levels; ensure that daily administrative documentation is kept concise and complete at all times; and maintain all daily assigned equipment in functional and presentable condition.
- Have an Active TS clearance with SCI Eligibility and
- 3-5 years of related experience.
- Ability to successfully pass a Drug Screen and Background Investigation
This position is primarily performed in the Joint Military Command.
About Cherokee Federal
Cherokee Federal – a division of Cherokee Nation Businesses – is a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. Our team of companies manages nearly 1,000 projects of all sizes across the construction, consulting, engineering and manufacturing, health, and technology portfolios.
Since 2012, the Cherokee Federal team of companies has won more than $5 billion in government contracts. Our 3,000+ employees work in 26 countries, 50 states and 2 U.S. territories.
Why choose Cherokee Federal? Visit our website and learn about the great reasons to join our team. cherokee-federal.com
Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster; https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.
For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision; https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2020 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.